> For the complete documentation index, see [llms.txt](https://docs.lightpost.app/llms.txt). Markdown versions of documentation pages are available by appending `.md` to page URLs; this page is available as [Markdown](https://docs.lightpost.app/features/bible-class-registration.md). # Bible Class Registration ### Overview Bible Class Registration is designed for classes that: * **Change regularly** — Quarterly rotations, seasonal studies, or periodic curriculum changes * **Need capacity planning** — Know how many people to expect for seating, materials, and refreshments * **Require attendance tracking** — Track who attends each week (when the Attendance feature is active) * **Welcome visitors** — Allow public registration through your Lightpost website *** ### Understanding the Structure #### Bible Class Groups A **Bible Class Group** represents a time period when classes are offered—typically a quarter, semester, or season.
FieldDescription
NameDescriptive name (e.g., "2024 - Quarter 2", "Fall 2024")
Start DateWhen classes begin
End DateWhen classes end
Sign-up ActiveWhether members can currently register
**Important:** Only one Bible Class Group can have sign-up active at a time. When you activate sign-ups for a new group, all other groups are automatically deactivated. #### Bible Classes Individual **Bible Classes** exist within a group. Each class has:
FieldDescription
TitleClass name (e.g., "Gospel of John Study")
DescriptionFull class details
Room/LocationWhere the class meets
Day of WeekWhich day the class occurs
TeachersAssigned teachers for the class
Attendance TypeCategory for grouping (e.g., "Adult Classes", "Youth Classes")
Enable Sign-upWhether members can register for this class
HiddenHide from members (admin and attendance only)
*** ### Creating Bible Class Groups #### Creating a New Group 1. Go to **Bible Classes** in the admin panel 2. Click **New Class Group** 3. Enter the group details: * **Name** — Use a clear, memorable name (e.g., "2024 - Quarter 3") * **Start Date** — First day of the class period * **End Date** — Last day of the class period * **Make sign-ups active** — Check to enable member registration 4. Click **Create Class Group** #### When to Create a New Group Create a new group when: * A new quarter or semester begins * You're rotating to new class topics * Teachers or schedules are changing * You need fresh registration counts #### Managing Multiple Groups The Bible Classes index shows all groups with: * Number of classes in each group * Total registrations across the group * Date range * Sign-up status (Active or Disabled) Click any group to view and manage its classes. *** ### Creating Bible Classes #### Adding a New Class 1. Open the Bible Class Group 2. Click **New Class** 3. Fill in the class details: * **Class Title** — What the class is about * **Description** — Details, prerequisites, what to bring, etc. * **Room Number / Location Name** — Where the class meets * **Teachers** — Select one or more teachers * **Day of the Week** — When the class meets * **Attendance Type / Group** — Category for organizing classes 4. Set options: * **Allow members to sign-up** — Enable registration from the mobile app * **Hide this class** — Only visible in admin for attendance tracking 5. Click **Create Class** #### Copying Classes from Previous Groups Save time by copying classes from a previous group: 1. Open the new Bible Class Group 2. Click the dropdown next to **New Class** 3. Select **Copy from previous class** 4. Choose the previous group to copy from 5. Select the specific class to copy 6. Optionally check **Copy registrations** to bring over existing registrants 7. Select which class's registrations to copy (can be different from the class template) 8. Click **Copy Class** This is especially useful when: * The same classes run each quarter * You want to pre-register returning students * Teachers and locations remain consistent *** ### Managing Registrations #### Viewing Registrations From the group view, each class shows: * **Registration count** — Number of people registered * **Sign-up badge** — Green if sign-ups enabled, gray if disabled * **Hidden badge** — Shown if class is hidden from members Click **Registration** on any class to see and manage the full list. #### Adding Registrations Manually 1. Click **Registration** on the class 2. Use the **User Search** to find members 3. Select members to add 4. Click **Save Registration** #### Removing Registrations 1. Click **Registration** on the class 2. Click the **X** next to any registered person 3. They are removed immediately *** ### Attendance Tracking When your account has the **Attendance** feature active, Bible Class Registration integrates directly with attendance tracking. #### How It Works * Each class is linked to an **Attendance Type** (e.g., "Adult Sunday School") * Registered members appear in attendance lists * Attendance can be taken from the admin panel or mobile app * Attendance history is preserved for reporting #### Taking Attendance from Mobile App Teachers and administrators can take attendance directly from the mobile app: 1. Open the mobile app 2. Navigate to attendance tracking 3. Select the Bible class 4. Mark members as present or absent 5. Attendance is recorded instantly #### Printable Attendance Sheets Generate PDF attendance sheets for taking attendance on paper: 1. Open the class in admin 2. Click **Attendance** (PDF icon) 3. A sheet generates with: * All registered members listed * Columns for each week of the quarter * Checkboxes pre-filled with recorded attendance *** ### PDF Reports #### Registration by Class Shows all registrations organized by class: 1. Go to the Bible Class Group 2. Click **Registration by Class** for an attendance type 3. PDF shows each class with its registered members #### Registration by User Shows all registrations organized by member: 1. Go to the Bible Class Group 2. Click **Registration by User** for an attendance type 3. PDF lists each member and which classes they're registered for #### Attendance Sheet Individual class attendance tracking sheet: 1. Click **Attendance** on any class 2. PDF generates with: * Class name and location * Registered members * Weekly date columns * Pre-filled attendance marks Use these reports for: * Capacity planning * Printing materials lists * Teacher preparation * Historical records *** ### Member Registration #### From the Mobile App When sign-ups are active, members see Bible Class Registration on their home screen: 1. Member opens the app 2. Views available classes with descriptions, teachers, and locations 3. Selects classes for themselves and family members 4. Confirms registration Members can: * See their current registrations * Register for additional classes * Unregister from classes (while sign-ups are active) #### Registration Status Members see their registration status: * **Registered** (green) — Currently signed up for classes * **Not Registered** (yellow) — No classes selected yet After registering, members see: * Day of week for each class * Class title * Room/location *** ### Public Website Registration Visitors can register for classes directly from your Lightpost website without logging in. #### How It Works 1. Visitor views available classes on your website 2. Enters their name and email 3. Selects desired classes 4. Submits registration #### Admin Notification When a visitor registers: 1. An email notification is sent to administrators 2. The email includes: * Visitor's name and email * Selected classes * Link to add them to the system 3. Admin manually adds the visitor to the appropriate classes #### Use Cases * **First-time visitors** exploring your church * **Returning guests** planning their visit * **Community members** interested in Bible studies * **Outreach** for publicly offered classes *** ### Class Visibility Options #### Public Classes By default, classes with sign-up enabled are visible to: * All church members in the mobile app * Visitors on your Lightpost website (if website integration is enabled) #### Hidden Classes Hidden classes are useful for: * **Attendance-only tracking** — Classes that don't need registration * **Internal organization** — Staff or leadership classes * **Ongoing classes** — Where the same people attend without registration Hidden classes: * Appear in the admin panel * Can have attendance recorded * Don't appear in member or public views * Can still have registrations managed by admins *** ### Best Practices #### Planning Your Groups * **Name groups clearly** — "2024 Q3" or "Fall 2024" works well * **Set accurate dates** — Helps with attendance sheet generation * **Activate sign-ups early** — Give members time to register before classes start #### Managing Classes * **Use attendance types** — Group similar classes (e.g., "Adult", "Youth", "Children") * **Assign teachers** — Helps members choose classes and helps you track responsibility * **Include locations** — Members need to know where to go * **Copy from previous** — Save setup time each quarter #### During the Quarter * **Monitor registrations** — Check counts before ordering materials * **Print attendance sheets** — Have backups for when technology fails * **Take attendance regularly** — Data is most accurate when recorded weekly #### After the Quarter * **Generate reports** — PDF reports preserve historical data * **Create new group** — Set up the next quarter before sign-ups need to open * **Copy registrations** — Bring forward members who typically return *** ### Frequently Asked Questions **Can members register for multiple classes?** Yes, members can register for as many classes as they want, on different days of the week. **What happens when I activate a new group?** The previous group's sign-ups are automatically deactivated. Only one group can accept registrations at a time. **Can I see who's registered without printing a PDF?** Yes, click **Registration** on any class to see the full list with the ability to add or remove members. **Do visitors get automatically added to classes?** No, when visitors register through the website, an email is sent to administrators who then manually add them to the system and classes. **Can teachers see their class registrations?** Teachers with admin access can view registrations. Teachers without admin access see registrations through the mobile app if they have attendance permissions. **What if someone registers but doesn't attend?** Their registration remains, but their attendance record will show they were absent. This helps identify inactive registrants. **Can I delete a registration?** Yes, click the X next to any name in the registration list. You can also use the mobile app to unregister members. **How do hidden classes work?** Hidden classes don't appear to members but can still have attendance tracked. Admins can manually add registrations if needed. **Can I limit class size?** Currently, there's no automatic capacity limit. Monitor registration counts and manually close sign-ups when full. **What happens to registrations when a group ends?** Registrations are preserved for historical reference. Create a new group for the next period and optionally copy registrations forward.